- Introduction and General Terms
- Information that we collect
- Reasons we may collect informationand uses that will be made of it
- Uses made of the information
- Where we store Your Personal Data
- Providing Your Information to ThirdParties
- Your Personal Profile
- Improving the Content on The Website
- Email Communications
- Your Rights
- Security of Data and Third Parties
- Your Statutory Rights
1. Introduction and General Terms
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Our Man On The Ground Limited (company number 06798229), a company whose registered office is located at The Counting House, High Street, Tring, Hertfordshire, HP23 5TE, UK.
Our Data Protection Office and nominated representative for the purpose of the Act is Charles Russell Speechlys.
2. Information that we collect
We may collect and process the following data about you:
information that you provide by filling in forms on the Website. This includes information about you which you provide to us when you sign up as a user of the Website whether in your capacity as a Member or a Contributor;
information gathered when you post material or request further services, when you enter a competition or promotion and when you report a problem with our site;
if you contact us, we may keep a record of that correspondence;
details of transactions or bookings you carry out through our site; and
details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access.
We will review all personal information held from time to time in order to ensure that we do not maintain a record of that information for longer than is necessary.
3. Reasons we may collect information and uses that will be made of it
We aim to ensure that your use of the Website is tailored as closely as possible to your areas of interest which will enable you to make the best use of your time and the Website’s capabilities. To enable us to do this we may use a cookie file which is stored on your computer’s hard drive. A cookie is a small text file designed to identify your specific use of web pages. They help us to improve our site and to deliver a better and more personalised service. They enable us:
to identify the areas of the Website that you use most regularly in order to provide you with a better service by tailoring your use of the Website;
to maximise the efficiency of your use of the Website by retaining certain information about your user profile in order to prevent you having to provide us with the same information on more than one occasion;
to prompt you about updated or new content on the Website that may be of particular interest to you;
to estimate our audience size and usage pattern; and
to speed up your searches.
We will store your cookies for a maximum of three months.
4. Uses made of the information
Once you have provided your personal information to us we may use it:
to enable you to access information on the Website and to ensure that it is presented in the most effective manner for you and for your computer; and/or
to enable us to provide you with information that may be of particular interest to you; and/or
to tell you about changes to the Website or to communicate with you generally; and/or
to enable you to participate in interactive features of our service, when you choose to do so; and/or
to process a transaction between you and a third party; and/or
to notify you about changes to our service.
5. Where we store Your Personal Data
Where you have chosen a password which enables you to access certain parts of the Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
The transmission of information via the Internet is unfortunately not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
6. Providing Your Information to Third Parties
We may use your data, or permit selected third parties to use your data (where you have given us permission to do so) to provide you with information about products or services which are advertised on, or linked to the Website or whose products or services you have indicated you wish to acquire, or to provide you with an online quotation, where you have indicated that you require such a quotation.
We aim to ensure that you obtain the maximum benefit available to you from the Website. As a consequence, we may ask you to advise us of any areas of the Website that may be of particular personal interest to you. We may use the information that we gather as a result of this process to advise you of specific offers in connection with products or services advertised on, or linked to, articles on the Website. In turn, this may result in our disclosing your personal information to third parties where you have given us permission to do so.
You may advise us at any point if you no longer wish us to share your personal information with third parties and we will cease doing so with immediate effect, subject always to circumstances in which we are obliged to do so for legal or regulatory purposes.
We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 400 women aged under 40 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target (for example, women in certain New York zip code areas). We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience.
We may disclose your personal information to third parties:
in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets, or
if Our Man On The Ground Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
7. Your Personal Profile
Should you sign in to the Website as a Contributor you will hold an active profile on the Website which records brief details about your personal profile. The content of your profile page is entirely determined by you and we merely enable you to post this information on your profile page. However, we may remove your profile page if, in our absolute discretion, we consider that any of the content of your profile is inappropriate for any reason whatsoever.
8. Improving the content on the Website
We may use the information that we gather in connection with your personal profile and areas of interest together with any content that you post onto the Website as a Contributor to:
advise you of areas in which we are seeking new or updated content; or
advise you of content that is proving more or less popular and what we believe to be the possible reasons for this.
9. Email Communications
Wherever possible we will communicate with you by electronic means. By providing us with an active email address, you agree that you are happy for us to communicate with you in this way in order to advise you of products or services that may be of interest to you; advise you of any Website updates; or provide you with any other information that we consider would be of interest to you.
10. Your Rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing at any time by checking the appropriate box or contacting us at firstname.lastname@example.org
11. Security of Data and Third Parties
12. Your Statutory Rights
Although we adopt various procedures that are designed to protect your personal information and employ processes such as login auditing and idle session termination designed to prevent unauthorised access to your personal information, we are unable to guarantee the security of data transmitted over the Internet. As a result, any personal information that you provide to us is provided at your own risk.
The Data Protection Officer, Our Man On The Ground Limited, 21 Dorset Square, London. NW1 6QG. UK